Certified Letter of Intent covers a wide range of situations. In the most simple form, it’s simply a document that requests permission for a certain activity or action. When this is used in business, it could be a request for permission to rent or lease a property, buy a property, get a loan, etc.
Fee to send a certified letter
The standard fee to send a certified letter of intent is three dollars. If you need a return receipt, that’s another additional charge of ten dollars and fifty cents, and then a flat twenty-five cent per page. If the document needs to be certified by a notary public, that also increases the price by an additional twenty-five cents. In either case, however, the value of this mailpiece will always be considerably less than sending it through the postal system.
So how do you know how much to pay? There are several factors to consider, including the recipient’s location. If the recipient lives in a rural area, you won’t have to pay as much, since there won’t be a lot of competition for their mailing address. The further away from a major city a person lives, however, the more postage must be sent. For example, if the recipient lives in New York, they’ll receive several pieces of mail per year. That’s a lot of stamps.
The next thing to consider is whether or not you need to attach a Tracking Number with each piece of mail. A Tracking Number lets the recipient know where you live, which ensures that you remember to mail a response. A tracking number can also help with your reputation with local law enforcement, should you receive letters that aren’t recognized as valid. A Tracking Number is also helpful in maintaining good relations with your customers and other businesses, which is something that can benefit your bottom line.
mail piece is actually relatively easy, as long as you’ve taken the time to learn the proper protocol. First of all, you’ll need to write a cover letter describing the letter to the recipient. This is your “cold calling” ability, which is what will sell the project. Make sure you keep your letter brief, so that the recipient knows why he wants to respond to your letter.
Next, you’ll want to include a scanned copy of the Certified Mail receipt. To get a better idea about what you’re sending, you’ll need to purchase a tracking number, which will help you know exactly which section of the envelope the letter is going to end up in. Then you just need to enter the address of the recipient onto the address line of the tracked mailing receipt. Be sure to put the city of the recipient as well, so that the return receipt has the correct city and county.
Wrapping up
You can track this through USPS’s website. Once it’s available, you can set up an account so that you can have the tracking number automatically applied to each and every piece of mail that you send out. You don’t need a special stamp; you just need a tracking number that’s attached to the actual postmark. The more money that you’re paying for each mailing, the less you’re paying for your postage costs, so this can save you quite a bit over time.
Finally, you’ll want to take note of the delivery attempt. If there’s been a problem in the delivery of your document, such as the recipient not receiving it on time, then you’ll need to notify the USPS right away. They will give you instructions on how to proceed, which is usually through the mailing address given on the cover sheet that accompanied the package. There may be a few different options for addressing the envelope – you can use the name of the recipient, or simply add your reference information at the bottom of the envelope so that your reference information is on there as well. If you’re unsure about what needs to be done, simply call the local post office and ask them for assistance.